Event Request Form - Form - Congregation Beth Elohim

The purpose of this form is to get your event approved and added to the calendar. If appropriate for your event, our synagogue administrator will forward the links to the Event Communications Form and the Facilities Use Form that need to be completed about 4 weeks prior to the event.

Submit ONE form per calendar event/ recurring event series even if the event is part of a multi-event program.

Example of a multi-event program requiring separate event request forms: For the usual schedule of the Scholar-in-Residence weekend, the organizer would submit a form for the Friday night event, a form for the Saturday morning event, and a form for the Sunday morning event.
Example of an event series requiring just one event request form: For committee meetings or board meetings, one event request form can be submitted with all dates.

This form is to be submitted as soon as you know the date of the event and it has not yet been added to the website calendar. Your submission is sent to the Programming VP and the Synagogue Administrator who will ensure that staff and clergy are aware of the event, as appropriate.

You do not need to have all the event details - just the date and a tentative start and end time.

Contact the Synagogue Administrator with any questions at cbeacton@bethelohim.org or 978-263-3061.

* Submitter First Name

* Submitter Last Name

* Submitter Email Address

* Submitter Phone Number

* Event Title

5785 Theme - Joyfully Jewish at CBE
To develop a full event description and communicate this event appropriately, we want to know if/ how this event ties into our 5785 theme of Joyfully Jewish at CBE. Some events will tie in completely, some tangentially and some not at all.

Click here to read the explanation from Rabbi David of Joyfully Jewish at CBE.

* Does this program tie into the theme of "Joyfully Jewish at CBE"?

Please Select OneYesNo

* Please explain your response of Yes or No regarding the theme of your event:

* Is this event being held at CBE or Offsite or will it be via Zoom only?

* Provide the offsite location name and address

We will only publish offsite business locations on our public calendar. We will not publish personal home addresses.

* Do you need equipment and/or furniture from CBE for your offsite event?

Please Select OneYesNo

If you know, now, what furniture and equipment you will need, explain that here. If you don't know or don't know the exact count needed, the Synagogue Administrator will follow up with you about 4 weeks prior to the event.

If you selected "Other" above, please explain here:

* Provide a brief description of the event. This is not the full, polished description eventually needed for Communications. Tell us enough to ensure proper awareness by clergy, staff, and appropriate board members. Include any requests for clergy or staff participation so that schedules can be considered.

* Will you have an outside speaker at this event?

Please Select OneYesNo

* Please give us information about the outside speaker. Indicate name, position/ title, and the topic for their talk (if known when submitting).

* Is this a one-time event (e.g. Hanukah party) or a recurring event (e.g. committee meetings)

Please Select OneOne Time EventRecurring Event

* List all requested dates

* What is the requested event start time for this recurring event?

If you don't yet know, use the following default start times:use 9:00 AM for a morning event, 1:00 PM for an afternoon event, and 7:00 PM for an evening event)

* What is the requested end time of this recurring event?

* What is the date of the one-time event?

* What is the one-time event start time?

If unsure, use 9:00 AM for a morning event, 1:00 PM for an afternoon event, and 7:00 PM for an evening event.

* What is the one-time event end time?

* Set-Up Time: At what time do you need access to the space(s) for set-up?

Provide your best guess now so that the space(s) can be reserved. You will be asked again on the Facilities Use Form closer to your event date.

* Clean-Up Time: Approximately, at what time do you estimate you will complete clean-up?

Provide your best guess now so that the space(s) can be reserved. You will be asked again on the Facilities Use Form closer to your event date.

* If we have follow up questions, should we contact you, the submitter? If you reply no, you will be asked to enter the event contact person name.

Please Select OneYesNo

* Contact Person Name

* Contact Person Phone Number

* Contact Person Email Address

* Will you be making purchases for this event that you will then need reimbursed? If yes, you will need the CBE Tax Exempt Number.

Please Select OneYesNoIf yes, Miriam will provide you with the Tax Exempt Number to use when making purchases or you may follow up with her to ensure you have this number.

Is there anything else you want to tell us about your event, not already asked?

If appropriate for your event, the synagogue administrator will send you links for and ask you to complete the Event Communications Form and/or the Facilities Use Form. So, you don't need to tell us information related to those topics here.